What’s in a Collection: The Creation and Publication of an Inventory List -- A Virtual Workshop with CLA Archivists Zachary Bodnar and Billy McCarthy

Zachary Bodnar and Billy McCarthy
Event promo graphic featuring an image of archivist, Zachary Bodnar, working with a collection.

1-2 pm EDT


This event will held live on Zoom with an interactive Q&A



An inventory list is one of the most important items a church can produce to steward their collections. This simple document includes basic information about the contents of a church’s entire collection of records and often includes a clear description of materials in the collection and an indication of how extensive they are. A good inventory makes it easier to keep track of all of the materials within the collection and goes a long way towards expanding accessibility to interested users.

Join us for this next program in the Congregational Library & Archives Church Stewardship Initiative, a series devoted to empowering churches to steward and preserve their valuable records. In this program, the CLA’s archivists, Zachary Bodnar and Billy McCarthy, will walk you through how to create an inventory list, what tools can be used to create the inventory, and how to make that inventory accessible for those wishing to view the archive.

“What's in a Collection” is part of the Congregational Library & Archives commitment to helping churches preserve their valuable historical records. Check out the library’s YouTube page for more videos in the series.

The event is free to all, but registration is required via this link: https://us06web.zoom.us/webinar/register/WN_VbcQvBhZR5KfOsA0snHncg

After registering, you will receive a confirmation email containing information about joining the webinar.

For more information, please email info@14beacon.org.


Zachary Bodnar graduated with a Masters of Library and Information Science from Simmons University, with a concentration in archives management, in 2018. Prior to his work at the CLA, Zachary worked at the Bellamy-Ferriday House and Garden archive, the Vassar College Special Collections, the Harvard Law School Library, and the Harvard Botany Libraries. Zachary joined the CLA as an Archives Assistant in 2017, helping to prepare materials for digitization through the New England’s Hidden Histories program. In 2018, he took on the title of Archivist. His professional interests include metadata collection and management, digital archiving, audio/visual preservation, and archives management.

Billy McCarthy graduated with a Masters of Library and Information Science at Simmons University with a concentration in Archival Management. Billy started working at the CLA through a graduate internship and was hired full-time as an Archivist in 2018. His work includes processing some of the oldest and more complex collections housed in the archives and also manages reference requests and serves as the archival collections manager. Some of his professional interests include increasing access, collection management, processing of complex materials, and facilitating research.