Beacon Street Diary blog

Part-Time Position Administrative Assistant

The Administrative Assistant works under the direction and in collaboration with the Executive Director and Librarian of the American Congregational Association with responsibilities for general office and library administration.



  • Performs all secretarial and administrative functions (filing, correspondence, event, meeting and travel arrangements, etc.) to assist Executive Director
  • Manages fundraising database and e-newsletter
  • Prepares bank deposits of donations
  • Charts registrations for all classes and library events
  • Maintains all mailing lists
  • Writes thank you letters for donations
  • Creates and circulates quarterly meeting minutes and reports for Board of Directors
  • Carries out related duties as required (bulk mailings)
  • Processes and tracks requests for travel grants
  • Provides Archivist with necessary records for ACA archive
  • Maintains general library record keeping and correspondence
  • Assists Executive Director and/ or Librarian with special projects as assigned
  • Provides general office assistance to Associate Librarian and Archivist as needed



  • Two or four year degree or equivalent work experience
  • One-three years experience working in a church, religious organization, or nonprofit setting
  • Excellent technical skills required, including: Microsoft Office Suite (Excel, Word, Access), bookkeeping, and online donation/fundraising systems
  • Background and/or education in Congregationalism desirable
  • Advanced organizational and analytical skills, and attention to detail
  • Strong oral and written communication skills
  • Ability to work independently and as team member


Please apply by October 17, 2008. To apply please mail or email cover letter and resume to:

Claudette Newhall, Associate Librarian,
Congregational Library,
14 Beacon St., 2nd Floor,
Boston, MA 02108