Library Policies

Visitors Welcome

Our collection is open to the public. You may consult the online catalog or contact us to check on the availability of an item or material in a specific subject area. For questions about library and archive holdings, please call our direct number, write a letter or email, or use our online contact form. Library staff can also provide first-time visitors with an orientation to the catalog.

The archive collections are open to all researchers as well; however, we request that visitors contact the archivist before arriving. Please note that a few collections require permission before use. All of the archive collections are included in our catalog, along with links to their finding guides where available. A separate list of archival finding guides is also available.

 

Assistance with Research

The library staff will fulfill brief requests for out-of-town researchers. Those with more lengthy projects may hire a freelance scholar in the Boston area. The library has a list available upon request.

 

Borrowing Books

The Congregational Library & Archives loans to members, either by mail or in person, and is a participant in the ATLA Reciprocal Borrowing Program. A borrower from an ATLA Reciprocal Borrowing institution must be in good standing and show proof of current enrollment at a participating library. Lending is restricted to contemporary (less than 35 years old) books. Email questions and borrowing requests to circulation.

Lending period:  4 weeks
Renewals: 4 weeks

limit 1 renewal per item
request by phone, email, or postcard
Book limit: 4 books per person at any time
Overdue fee is 25 cents per day. Books not returned within a reasonable time of notification must be replaced at the borrower's expense.

 

Photocopies, Reproductions, and Citations

Photocopies

  Non-members Members
in person  $0.25 per page first 10 pages free
$0.25 per page (pages 11+)
by mail $0.25 per page, plus postage first 10 pages free
$0.25 per page (pages 11+), plus postage

Patrons are welcome to bring digital cameras, especially for items too fragile for copying.

 

Scans and digital photographs

Large or fragile materials require us to take digital photographs. Please note that requests that require more than an hour of staff time or for fragile materials may be declined at the staff’s discretion.

  Non-members Members
base scanning fee* $5.00, up to 10 images
$0.50 per image (images 11+)
$5.00, up to 10 images
$0.50 per image (images 11+)
rush orders
(at staff discretion)
$10.00 additional processing $10.00 additional processing
high-resolution scans /
photographs
(600 dpi)
$15.00 per image (black & white)
$20.00 per image (color)
$15.00 per image (black & white)
$20.00 per image (color)
email delivery free free
by mail on flash drive $3.00 postage (domestic)
$6.00 postage (international)
$10.00 for flash drive,
unless provided by patron
free
delivery time 1 - 4 weeks from payment 1 - 4 weeks from payment

* Discounted rates may be available. Contact the Digital Projects Specialist for evaluation and price estimate.

 

Copyright Restrictions

Notice warning concerning copyright restrictions

The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

If material is protected by copyright, it cannot be reproduced for any purpose other than research, unless granted specific permission by the copyright holder.

 

Permission to Publish

  • Send requests to publish to an archivist or librarian.
  • Credit line: Courtesy of the Congregational Library & Archives, Boston, Massachusetts (collection name, record group/mss. number and/or item identification, if available).
    • For photographs, if the photographer is identified, the credit line should read: Photograph by Jane Doe. Courtesy of the Congregational Library, Boston, Massachusetts (collection name, record group/mss. number and/or item identification, if available). This credit line must be included for each photograph reproduced.

Conditions

  • Permission is granted for one-time, non-exclusive, world-wide rights in the medium and language specified. This agreement applies to the project specified in this agreement, and this project only.
  • Permission is granted only for one edition of a publication (defined as any number of reprintings whereby the text remains essentially unchanged), or to a single video, digital, television, or film production for the life of the production with unlimited rebroadcasts.
  • Permission to publish is contingent upon the acknowledgement of this request from Congregational Library & Archives.
  • Requester agrees to pay for fees for publication and reproduction of images. See Congregational Library & Archives fee schedule, which is subject to change.
  • Please be sure the material you are requesting is under the Congregational Library & Archives purview. The Congregational Library & Archives cannot grant permission to cite or quote from published works including, but not limited to, books, broadsides, pamphlets, and journals. When a work has been published, the intellectual copyright lies with the author until the copyright expires.  It is the responsibility of the researcher to determine the status of collection items and to secure any permissions necessary for their reproduction and publication.

Download a publication request form. [PDF]

 

Fees for publishing

Non-profit publication use $25
Commercial use, Domestic publication $100
Commercial use, International publication $150

Payments may be made by mail using check or money order, or online through PayPal. Make checks payable to The Congregational Library & Archives.

 

Payment Options

Please send check or money order payable to: Congregational Library & Archives, 14 Beacon Street, Boston MA 02108.

To use Paypal, please click the Pay Now button below.